2021 COVID-19 Safety Requirements
For National Drive Electric Week In-Person Events
In planning for National Drive Electric Week (NDEW), you should organize the type of event that you think will be best for your local area and participants, including online and in-person events. If you plan an in-person event, public safety must be of paramount concern for the event organizer, volunteers and attendees. It is important to do whatever is necessary to ensure that our events do not add to the spread of COVID-19.
Different regions are being affected in different ways. Therefore, we defer to local NDEW events to comply with your state and local health guidelines in addition to the recommendations and requirements from us. All in-person events must be carried out with the following recommendations and requirements on top of your state and local health guidelines.
If you decide to cancel or delay your event, please be sure to notify all attendees, event partners, and NDEW [support at driveelectricweek dot org].
If you are holding an in-person event, please see the safety recommendations below from the Centers for Disease Control and Prevention and visit the CDC website for more detailed recommendations. It is also important that recommendations from your local, regional and state health authorities be followed. In the event of conflict, apply the most restrictive advice. Since the COVID-19 situation is fluid, you should monitor changes in those recommendations up to the day of your event to ensure you are able to apply the safest standards to protect your volunteers and attendees.
Prior to the Event
- Monitor the CDC website and your local, regional and state health authorities for updated guidance as you get closer to your event. Event attendance should be limited at all times to the maximum attendance permitted by local health authorities.
- Create a written plan on how you will mitigate the spread of COVID-19 and provide it to those who will be staffing the event. This plan should include what your current state and local health guidelines are for in-person events.
- Detail the COVID-19 safety precautions attendees should take in the event description of your online event page.
- See list below for more detailed guidelines to share prior to the event.
- This includes the instruction that all attendees should wear masks and provide attendees with information about how to improve how your mask protects you.
- You or any staff should stay at home if you have fever, respiratory symptoms, or believe you might be sick.
- Promote messages that discourage people who are sick from attending events. Request attendees leave the event if they begin to have symptoms of COVID-19, which include fever, cough, and shortness of breath. See a list of symptoms and CDC guidance on what to do when sick with COVID-19.
- Identify and address potential language, cultural, and disability barriers associated with communicating COVID-19 information to event staff and participants.
- Consider alternatives for event staff and participants who are at high risk for complications from COVID-19. See the CDC guidance for people who need extra precautions.
- Plan ways to limit in-person contact. All attendees and staff should be spaced at least 6 feet (about 2 arm lengths) from each other when not wearing a mask.
- Designate a person on your team who will have lead responsibility during the event for ensuring that everyone is wearing a mask and maintaining distancing. Supply this person with disposable masks for distribution if possible.
During the Event
- All event activities must be outdoors, except for essential functions such as restroom use.
- All staff are required to wear face masks whenever they are within six feet of another person.
- All attendees are required to wear face masks whenever they are within six feet of another person.
- Display signs to discourage physical contact among staff and attendees.
- Require that staff and attendees stay at least six feet apart when not wearing a mask. Display signs with this instruction.
- Provide no-touch trash cans and recycling bins.
- Only serve sealed packaged food.
- Practice routine cleaning of frequently touched surfaces including tables, door handles, steering wheels, pens, tablet screens, etc.
- Disinfect surfaces that may be contaminated with germs after cleaning. See this guidance on cleaning and disenfecting from the CDC.
- Come prepared to wipe down test drive vehicles after every drive (front seats, steering wheel, touch panels and buttons, and inside and outside door handles) and provide an alcohol-based hand sanitizer that contains at least 60% alcohol to every driver. See this guidance from the CDC specifically for disinfecting vehicles.
- Only a dealer salesperson and people who live in one household should be in a test drive vehicle at the same time. (i.e. test drives are permitted, but without any passengers--aside from the dealership representative--unless they are from the driver’s household)
- On test drives, all windows should be completely down during the drive to ensure good air flow.
- Practice hand hygiene frequently and provide adequate supplies for both staff and attendees. Wash hands often with soap and water for at least 20 seconds. If soap and water are not readily available, use an alcohol-based hand sanitizer that contains at least 60% alcohol.
- Ensure bathrooms are supplied adequately with soap, water, and drying materials so visitors and staff can wash their hands.
- Provide an alcohol-based hand sanitizer with at least 60% alcohol for use before or after interacting with event booth activities and vehicles. Consider placing the alcohol-based hand sanitizer in visible, frequently used locations such as registration desks and exits.
Finally and most importantly, please listen to the latest advice of local public health officials and prioritize the safety of your community. To ensure all in-person events follow the appropriate local, state, and federal safety requirements, the NDEW team will check in with event organizers closer to the event. Please prioritize your response to the NDEW team’s safety check-in.
Thank you to all of our volunteers for your hard work on National Drive Electric Week 2021 and please reach out to NDEW [support at driveelectricweek dot org] if you have any questions.